SUPPLIERS IN SUITES CONVENTION REGISTRATION 2016
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Please note the steps below required to register as a Supplier Suite Exhibitor (Trade Floor registration is on a separate tab):

  1. Review the convention registration details below, including policies and costs.
  2. Prior to registering under this category, please contact Allison Boucher at the FDFA to inquire about suite availability – aboucher@fdfa.ca or 613-688-9788.
  3. Then register everyone who will be participating in meetings with the duty free buyers via the ‘Register Now’ button below.
  4. Remember to review the Customs & Shipping information (top left of page).
  5. Reserve any additional hotel guest rooms via the Hotel Reservations tab top left of this page (suites are to be reserved by contacting Allison Boucher).

By scrolling down the page you will find registration information including registration costs and policies.

Note – only FDFA Members with memberships paid in full for 2016 may register at this time.

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Please review the information below prior to registering

Important Dates:

August 31st, 2016 – Early Bird Registration Deadline

October 11, 2016 – Hotel guestroom reservation deadline

November 1st, 2016 – Deadline to remove sofa, order tables and/or food/beverage for your exhibiting suite (full details below)

Cancellations:

October 15th, 2016 is the cancellation deadline. Cancellations received before October 15th will be refunded less a $115 cancellation processing fee.

Cancellations received on or after October 15th, 2016, will not be refunded.

Convention Payment methods: 

Online you can pay securely with Visa, MasterCard or American Express. You will also have the option to ‘request an invoice’ and pay by cheque, wire transfer or EFT.

Convention Directory:

Every registered delegate will receive a hard copy upon live registration at the Convention. If you have had a company contact change i.e. new business email or new company representative, please inform the FDFA head office at aboucher@fdfa.cabefore August 31, 2016.

Download and print:  Preliminary Convention Agenda 

Download and print Appointment Scheduler: 2016 Daily Planner6 Daily Planner


SUPPLIER REGISTRATION FOR SUITE EXHIBITORS

FDFA Supplier Members may register their employees, brand owners and duty free representatives under their company name. Please register additional delegates after completing your first registration online and include the first and last name of each attendee in order to receive a name badge, providing them access to the Buyer meetings and Convention events.

FDFA Convention Registration Policy:

Only registered convention delegates will be permitted to participate in meetings between duty free buyers and suppliers in private hotel rooms/suites or trade floor booths. Any non-registered persons found to be participating in meetings with the duty free buyers, will be invoiced by the FDFA for a full registration plus a penalty fee of $50.00.

Supplier Day Passes:

Supplier Day Passes are only eligible to FDFA Supplier members who have at least one Full or Basic Delegate from their company registered. Only then can they register additional representatives or brand owners to participate in buyer meetings for the day.

‘EARLY BIRD’ SUPPLIER SUITE EXHIBITORS REGISTRATION:

A $20 donation to the Missing Children Society of Canada is included in each Basic or Full Supplier registration fee

Full Supplier $750
Includes access to Meetings with Buyers and tickets to:

  • Welcome Reception
  • Breakfast (Monday, Tuesday & Wednesday)
  • Lunch (Monday, Tuesday & Wednesday)
  • JTI Comedy & Live Music
  • Proximo Fun Night
  • Imperial Gala & Awards Dinner
  • FDFA Hospitality Lounge (Wednesday)

Registrations received September 1st, 2016 or later

$860

Basic Supplier  $570
Includes access to Meetings with Buyers and tickets to:

  • Welcome Reception
  • TFWA AGM Lunch (Monday)
  • JTI Comedy & Live Music Night
  • Proximo Fun Night
  • Imperial Gala & Awards Dinner
  • FDFA Hospitality Lounge (Wednesday)

Registrations received September 1st, 2016 or later

$650

Supplier Day Pass $250
A One Day access to meetings with the Operator/Buyers.

  • Monday; includes ticket to JTI Comedy & Live Music Night
  • Tuesday; includes ticket to Proximo Fun Night
  • Wednesday; no events

Registrations received September 1st, 2016 or later

$270

Hotel Guestroom Reservations –  a link to make guestroom reservations in the FDFA block of rooms is available when completing your registration for the Convention, within your registration confirmation email and on the Hotel Reservations page (top left navigation). Please review your room options and rates on the Hotel Reservations page, prior to registering for the convention. Guest room reservation deadline is October 11, 2016 – after this date, rooms are based on availability and rates will increase.


SUPPLIER SUITES

All Suites are to be reserved through the FDFA. Please contact Allison directly to inquire about suite availability – aboucher@fdfa.ca or 613-688-9788

Exhibiting in Suites:

  • Beds at the Hyatt cannot be removed
  • One complimentary table per suite (additional tables available for a fee)
  • Sofa-sectional removal fee – $170
  • Chair and/or coffee table removal fee – $70
  • Complimentary WiFi
  • The deadline for ordering tables and/or furniture removal is Nov. 1, 2016
  • A minimum 3 night’s stay is required for all ‘suites’
  • Food/Beverage, table, ice/glasses order form: Special Order In-Suite Menu

Important Noteall furniture removal, food/beverage and tables must be confirmed by November 1, 2016 by contacting Danny Champagne directly.

Danny Champagne
Director of Events
HYATT REGENCY TORONTO
T +416.595.2591
danny.champagne@hyatt.com

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Please review the Customs & Shipping page  for full details on shipping packages to the Hyatt Hotel.

Recommended Toronto Restaurants (coming soon)

Private Dinners – we are respectfully requesting that our Supplier members organize private dinners and/or evening meetings that do NOT conflict with FDFA organized convention events. For example, if a Supplier member is hosting a dinner, please ensure that it is scheduled in a manner that allows your guests to be back in time for the start of that evening’s FDFA convention event.     

Have a question or need additional information? Contact the FDFA at aboucher@fdfa.ca