Supplier Trade Floor Registration

Trade Show Booths

 Why you should exhibit:

  • Meet with the Who’s Who of the duty free and travel retail industry
  • Generate new leads and cultivate existing client relationships
  • Gain brand recognition – stand out among your industry peers
  • Benefit from face-to-face networking opportunities

Trade Floor Booth Reservations

Booths can be requested via the online Convention Registration link below. Every trade show booth will include access for 2 delegates (2 name badges), however no evening social events or meals are included. If you wish to add the evening social events and/or meals you can do so by purchasing them as a group or individually.

Booth Size Options:

  • 8 x 10 Booth $1,200
  • 8 x 20 Booth $1,800

Note – the booths do not include any meal or event tickets – see optional additions below.

Optional Additions for Trade Floor Exhibitors

Social Events Package – $250 per person (plus tax)

Includes: Welcome Reception, TFWA Welcome lunch, JTI Comedy & Live Music, Proximo Fun Night, the Imperial Gala and FDFA Hospitality Lounge

Meal Package – $200 per person (plus tax)

Includes: Breakfast and Lunches, Monday, Tuesday and Wednesday

Individual Tickets (before tax) – see Events tab for details.

  • Welcome Reception – $120
  • Breakfast – $42
  • Welcome Lunch – $55
  • FDFA Hospitality Lounge – $25 per night
  • Proximo Fun Night – $75
  • Imperial Gala – $200

Please email your request for individual tickets to Allison Boucher at

Please review the information below prior to registering.


  • Cancellations received before October 15th, 2016 will be refunded less a $115 cancellation processing fee.
  • Cancellations received on or after October 15th, 2016, will not be refunded.

Trade Floor Policies:

  • Only FDFA registered delegates, 19 years of age or older, will be permitted access to the FDFA Trade Floor
  • There is booth height maximum of 7’6″ for back walls and 4′ for side walls

Convention Directory

Every convention delegate will receive a hard copy upon live registration in Toronto. If you have had a company contact change i.e. new business email or new company representative, please inform the FDFA head office at before August 31, 2016.

Download and print: Preliminary Convention Agenda

Download and print: 2016 Daily Planner (for scheduling appointments)

Trade Show Services

The official trade show supplier is Robinson’s. Each booth includes (1) 110 volt duplex outlet, booth draping, (1) 6′ x 2′ table, (2) hairs, (1) waste basket and an 8″ x 44″ booth identification sign. Please find below forms for ordering additional furniture or displays for your booth or suite.

Robinson’s Trade Show Exhibitors Package

Customs & Freight Forwarding

Refer to the ‘Customs & Shipping’ page for details. Note – the Hyatt Hotel will charge for receiving and storing any packages sent directly to the hotel. We recommend using the contracted customs and shipping broker to assure the safe delivery of your supplies.

Trade Floor Access Badges

Suppliers will require name badges for all staff working at their booth. All Suppliers must be registered to participate in the Convention and Trade Show. Only persons 19 or older will be permitted access to the Trade Floor.

FDFA Convention Registration Policy:

Only registered convention delegates will be permitted to participate in meetings between duty free buyers and suppliers in private hotel rooms/suites or trade floor booths. Any non-registered person found to be participating in meetings with the duty free buyers, will be invoiced by the FDFA a full registration plus a late ‘On-Site’ Registration Fee of $50.00.

Supplier Day Passes:

Supplier Day Passes are only eligible to FDFA Suppliers who have already registered a trade floor booth for their company (Note, 2 company representatives are included with each 8×10 booth reservation). Only then can additional representatives or brand owners register to participate in buyer meetings for the day.

All day pass registrants will be given access to the convention on the day of the individual day pass, including that evening’s social event (i.e. Fun Night, Lounge) with the exception of the Imperial Gala. Day Pass registrants attending on Wednesday, November 16th, will need to purchase an individual ticket to attend the Imperial Gala.

Day Passes can be purchased by contacting Allison Boucher at – cost is $240CAD (plus tax) per day.


We encourage you to contact the FDFA duty free store operators to arrange appointments FOR the convention. Please use the links below to download the 2016 FDFA Buyers Guide (contact listing) and the Preliminary Convention Agenda.

Hotel Reservations

The FDFA has negotiated special group rates with the Hyatt hotel. All exhibitors are expected to stay at the Hyatt within the FDFA block of rooms. A link to reserve a guestroom in the FDFA block will be included in your convention registration confirmation email. Alternatively, you can use the link provided via the Hotel Information page (above, top left navigation) at any time before October 11, 2016.


Below are hard copy documents with important exhibitor information. Please download, print and follow instructions for faxing or emailing accordingly.

Questions: please contact Allison Boucher at or 613-688-9788